PRIVACY POLICY

I. Name and address of the controller

The controller in the sense of the GDPR and other national data protection laws of the member states as well as other data protection regulations is:

Water Integrity Network Association (WIN) e.V.
Alt Moabit 91 B
10559 Berlin
Germany
Telephone: +49 30 809 246 130
Email:  info@win-s.org
Website: http://www.waterintegritynetwork.net/

II.       Data Protection Officer

The contact details of the data protection officer are:

Email: datenschutz [at symbol] win-s [dot] org
(Email adress is broken down into letters for security reasons)
Telephone: +49 89 416158644

Mail:
Datenschutzbeauftragter / DPO
Water Integrity Network Association (WIN)
Alt Moabit 91 B
10559 Berlin
Germany

III.     General information on Processing

1.        Scope of the processing of personal data

We only collect and use personal data of our website users insofar as this is necessary to provide a functional website as well as our contents and services. The collection and use of personal data of our website users is being done regularly only with the user’s consent. An exception applies in those cases where prior consent cannot be obtained for real reasons and the processing of the data is permitted by law.

2.      Legal basis for the processing of personal data

Whenever we obtain the consent of the data subject for the processing of personal data, Article 6 (1) (a) GDPR serves as the legal basis for the processing of personal data.
In the processing of personal data required for the performance of a contract to which the data subject is a party, Article 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Article 6 (1) (c) GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6 para. 1 d GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Article 6 (1) (f) GDPR serves as the legal basis for processing.

3.      Data erasure and storage time

The personal data of the person concerned will be erased or processing will be restricted as soon as the purpose of processing no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be erased or restricted in processing if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

IV.     Provision of the website and creation of log files

1.        Description and scope of processing

Each time our website is visited, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

(1)     The IP-address of the user

(2)    Websites from which the user’s system reaches our website

(3)    Websites accessed by the user’s system via our website

(4)    Information about the browser type and version used

(5)    The user’s operating system

(6)    The Internet service provider of the user

(7)    Date and time of access

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2.      Legal basis for processing

The legal basis for the temporary storage of data and log files is Article 6 (1) (f)  GDPR.

3.      Purpose of the processing

The temporary storage of the IP-address by the system is necessary to enable the website to be delivered to the user’s computer. For this the IP-address of the user must remain stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. In addition, the data serves us to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

In these purposes also lies our legitimate interest in the processing according to Article 6 (1) (f)  GDPR.

4.        Duration of data storage

The data will be erased as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after 60 days at the latest. Further storage is possible. In this case, the IP-addresses of the users are erased or alienated, so that an assignment of the calling client is no longer possible.

5.      Objection and Removal

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no possibility of objection.   .

V.       Use of Cookies

1.      Description and scope of processing

Our website uses cookies. Cookies are text files that are stored in the browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic character string that enables a unique identification of the browser when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.
The following data is stored and transmitted in the cookies:

  • Language settings

We also use cookies on our website which enable an analysis of the user’s surfing behaviour. In this way, the following data can be transmitted:

(1)     Time of your web page visit
(2)     Place of your web page visit
(3)     Number of visits to your website
(4)     As well as other data collected by Google Analytics
(5)     As well as other data collected by Disqus

All user data collected in this way are pseudonymised by technical precautions apart from Disqus to which you have to log in. Therefore, it is no longer possible to assign the data to the calling user. The data will not be stored together with other personal data of the users.

2.      Legal basis for processing

The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR. The legal basis for the processing of data based on consent (by logging in to Disqus) is Article 6 (1) (a) GDPR.

3.      Purpose of the processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.
The following applications require cookies:

  • Language settings

We do not use the technically necessary cookies and the user data collected to create user profiles.

Analysis cookies are used to improve the quality of our website and its content. Through the analysis cookies we learn how the website is used and thus continuously optimise our offer.
We use the following applications:

Twitter

Our website uses functionalities of the Twitter service. These functionalities are provided by Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. By using Twitter and the “Re-Tweet” function, the websites you visit are linked to your Twitter account and made known to other users. Data is also transmitted to Twitter.

We would like to point out that, as the provider of the website, we are not aware of the content of the data transmitted or how it is used by Twitter. For more information, please see Twitter’s privacy policy at http://twitter.com/privacy.

You can change your Twitter privacy settings in your account settings at http://twitter.com/account/settings

Facebook

Our website uses social plug-ins (“plug-ins”) from the social network facebook.com, which is operated by Facebook Inc, 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”). The plug-ins are marked with a Facebook logo or the addition “Facebook Social Plug-In”. When you visit our website that contains such a plug-in, your browser establishes a direct connection to Facebook’s servers. The content of the plug-in is transmitted directly from Facebook to your browser and integrated into the website. As a result, personal information such as your IP-address, URL, date and time and other browser-related information is transmitted to Facebook and stored in the USA, whereby, according to Facebook in Germany, only an anonymised IP is collected.

If you are logged in to Facebook, Facebook can assign your visit to your Facebook account. If you interact with the plug-ins, for example by clicking the “Like” button or making a comment, the corresponding information is transmitted directly from your browser to Facebook, stored there and shared with your Facebook contacts depending on your Facebook settings. If you do not want this to happen, please log out of your Facebook account (before pressing the opt-in button).

Facebook stores your data as user profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its website and other websites. Facebook uses cookies and similar technologies to display ads on and off the Facebook Services, regardless of whether you have an account on Facebook and are logged in. Facebook already uses cookies for this if you have visited the website www.facebook.com and forwards your data to third parties.

We would like to point out that, as the provider of the websites, we have no knowledge of the content of the data transmitted or of how it is used by Facebook. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. For the purpose and scope of data collection and the further processing and use of the data by Facebook and your rights and setting options for the protection of your privacy, please refer to the data protection information of Facebook at http://www.facebook.com/about/privacy/, as well as specifically for social plug-ins of Facebook at https://de-de.facebook.com/help/443483272359009/. You can also change your Facebook privacy settings in your account settings.

LinkedIn

Our website uses LinkedIn plug-ins. You can recognise these by the LinkedIn logo or the “Share-Button” (“Recommend”). By using our website, the plug-in establishes a direct connection between your browser and the LinkedIn server and transmits your IP-address. By clicking the “Share-Button” while logged into your account, you link our website to your LinkedIn account. If you want to prevent this linking, please log out before with LinkedIn. We receive no knowledge of the content of the transmitted data and their use by LinkedIn. Further information is available at: http://www.linkedin.com/static?key=privacy_policy&trk=hb_ft_priv .

Google Analytics

Our website uses Google Analytics, a web analysis service provided by Google Inc. “(“Google”). Google Analytics uses “cookies”, which are text files placed on the user’s computer, to help the website analyse how users use the site.

The information generated by the cookie about the use of this website is, for example, the time and place as well as the number of visits to your website.

This user data is usually transferred to a Google server in the USA and stored there. IP anonymisation has been activated on this website so your IP-address will be pre-truncated within the area of Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases the whole IP-address will be first transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate the use of the website by the users, to compile reports on the website activities and to provide the website operator with further services associated with the use of the website and the Internet. The IP-address transmitted by your browser in the context of Google Analytics is not merged with other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, this site may not allow you to use the full functionality of this website. Users can also prevent Google from collecting data generated by the cookie and relating to their use of the website (including their IP-address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link. The current link is: “http://tools.google.com/dlpage/gaoptout?hl=en.”

Disqus

This website uses a discussion platform of “Disqus”, a technically and legally independent offer of the external site disqus.com, operated by Big Head Labs, Inc, 144 2nd St. FL2, San Francisco, CA 94105, USA (hereinafter referred to as DISQUS). The controller responsible for data protection is “DISQUS”.

DISQUS is a comment system and enables comments to be submitted after a login, whereby no login to DISQUS is required, but existing accounts on other social media systems (such as Facebook, Twitter and others) can be used. If the user logs in, all his comments will be accessible via all websites that use Disqus. With the help of a verified email address and a freely chosen user name Disqus also works without registration – information about DISQUS and its functions can be found at www.disqus.com.
In the course of your comment, “DISQUS” collects and processes personal data in relation to the use of an existing DISQUS account. When registering for the “DISQUS” discussion platform via a third party provider (Facebook, Twitter, Google+), data may also be collected, stored, used and processed by these providers. Which data the respective provider stores and uses can be read in the data protection regulations of the respective provider.
The data protection information and terms of use of the provider “DISQUS” apply, which can be viewed at https://help.disqus.com/terms-and-policies/disqus-privacy-policy

If you post a comment, our website will receive the following information from Disqus:

  • email address (of your Facebook, Twitter, Google+, DISQUS account)
  • chosen username
  • IP-address (complete)

The collection of this personal data within Disqus serves only to prevent misuse of the services, for example if we have queries regarding a user comment. We don´t pass this data to third parties.
Our legitimate interest in the processing of personal data in accordance with Article 6 (1) (f)  GDPR lies in the purposes described for each application.

  1. Duration of data storage, Objections and Removal

Cookies are stored on the user’s computer and transmitted to our site. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be removed at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

VI.     Newsletter

1.        Description and scope of processing

You can subscribe to a free newsletter on our website. When registering for the newsletter, the data from the input mask is transmitted to us.
We collect the following data:

(1)    Name

(2)    Email

(3)    First name

(4)    Last name

(5)    Organisation

(6)    Title

(7)    Country

In addition, the following data are collected during the registration:

(1) IP-address of the calling computer

(2) Date and time of registration

During the registration process, your consent is obtained for the processing of the data and reference is made to this data protection information.

In connection with the processing for the dispatch of newsletters, none of this data is passed on to third parties, the data will be used exclusively for sending the newsletter.

2.      Legal basis for processing

The legal basis for the processing of data after registration for the newsletter by the user is Article 6 (1) (a) GDPR.

3.      Purpose of the processing

The collection of the user’s email address serves to deliver the newsletter.

The collection of other personal data within the registration process serves to prevent misuse of the services or the email address used.

4.      Duration of data storage

The data will be erased as soon as they are no longer necessary to achieve the purpose for which they were collected. The user’s email address will therefore be stored for as long as the subscription to the newsletter is active.

The other personal data collected during the registration process will generally be erased after a period of 60 days.

5.      Objections and Removal

The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose there is a corresponding link in every newsletter.

This also makes it possible to withdraw the consent to the storage of personal data collected during the registration process.

VII.  Share your story

1.        Description and scope of processing

On our website, we offer users the opportunity to send us information that may be suitable for publication on the webiste. A form is available to contact us electronically, including uploads. If a user accepts this possibility, the data entered in the input mask will be transmitted to us and stored. This data is:

  • Title
  • Your name
  • Email
  • Country

In addition, the following data are collected during the registration:

(1)       IP-address of the calling computer

(2)      Date and time of registration

During the process of sending the „Upload your story“ form and uploading data your consent for the processing of your data is obtained.

In this context, we do not disclose data to third parties. The data is used exclusively for processing the conversation.

2.      Legal basis for processing

The legal basis for the processing of data is Article 6 (1) (a) GDPR if the user has given his consent.

3.      Purpose of the processing

The processing of the personal data from the “Upload your story” – form serves us only for the handling of the conversation concerning a possible publication of information. Also herein lies the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4.      Duration of data storage

The data will be erased as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the “Upload your story” contact form, this is the case when the respective conversation regarding a possible publication on the website with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.
The additional personal data collected during the sending process will be erased after a period of 60 days at the latest.

5.      Objections and Removal

The user has the possibility to withdraw his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

If you wish to change or delete your data, please inform us informally at the above contact address.

VIII.          Contact form and email contact

1.             Description and scope of processing

Our websites includes a contact form which can be used for electronic contact. If a user accepts this possibility, the data entered in the input mask will be transmitted to us and stored. This data is:

  • Your name
  • Email
  • Country

In addition, the following data are collected during the sending process:

(1) IP-address of the calling computer

(2) Date and time of registration

Your consent is obtained for the processing of the data as part of the sending process and reference is made to this data protection information.

Alternatively, you can contact us via the email address provided. In this case, the user’s personal data transmitted by e-mail will be stored.

In this context, we do not disclose data to third parties. The data is used exclusively for processing the conversation.

2.      Legal basis for processing

The legal basis for the processing of data is Article 6 (1) (a) GDPR if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Article 6 (1) (f) GDPR. If the email contact aims at the conclusion of a contract, then additional legal basis for the processing is Article 6 (1) (b) GDPR.

3.      Purpose of the processing

The processing of the personal data from the contact form serves us only to execute the contact request. If you contact us per email, this execution is our required legitimate interest in the processing of your data. The additional personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4.      Duration of data storage

The data will be erased as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the contact form and those sent by email, this is the case when the respective conversation with the user is finished. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.

The additional personal data collected during the sending process will be erased after a period of sixty days at the latest.

5.      Objections and Removal

The user has the possibility to withdraw his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

If you wish to change or delete your data, please inform us informally at the above contact address. All personal data stored in the course of contacting us will be erased in this case.

IX.     Rights of the data subject

If your personal data are being processed, you are a „data subject“ within the meaning of the GDPR and you are entitled to assert the following rights against the controller:

1.        Right of access

You can ask the controller for a confirmation whether personal data concerning you are being processed by us.

If such processing has taken place, you can request the following information from the controller:

(1)       the purposes for which the personal data are processed;

(2)       the categories of personal data being processed;

(3)       the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;

(4)       planned duration of data storage of personal data concerning or, if specific information on this is not possible, criteria for determining the storage period;

(5)       the existence of a right to have your personal data concerning you corrected or erased, a right to have processing restricted by the controller or a right to object to such processing;

(6)       the existence of a right to lodge a complaint with a supervisory authority;

(7)       any available information on the source of the data if the personal data are not collected from the data subject;

(8)       the existence of automated decision-making, including profiling in accordance with Article 22 (1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees in accordance with Article 46 GDPR in connection with the transmission.

2.      Right to rectification

You have a right to assert rectification and/or completion against  the controller if the personal data processed concerning you are incorrect or incomplete. The controller shall make the correction without delay.

3.      Right to restriction of processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

(1)       if you dispute the accuracy of the personal data concerning you for a period of time that enables the controller to verify the accuracy of the personal data;

(2)       if the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3)       if the controller no longer needs the personal data for the purposes of the processing, but you need them to assert, exercise or defend legal claims;

(4)       if you have filed an objection to the processing pursuant to Article 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

If the processing restriction has been restricted in accordance with the above conditions, you will be informed by the person responsible before the restriction is lifted.

4.      Right to erasure

a)        Obligation to erase

You may request the controller to erase the personal data relating to you without delay and the controller is obliged to erase this data without delay if one of the following reasons applies:

  • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  • The data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1), or point (a) of Article 9 (2), and where there is no other legal ground for the processing;
  • The data subject objects to the processing pursuant to Article 21 (1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2);
  • The personal data have been unlawfully processed;
  • The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
  • The personal data have been collected in relation to the offer of information society services referred to in Article 8 1).

b)        Information to Third Parties

Where the controller has made the personal data public and is obliged pursuant to Article 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c)        Exceptions

The right to erasure shall not apply to the extent that processing is necessary:

(1)      for exercising the right of freedom of expression and information;

(2)     for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3)     for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9 (2) as well as Article 9 (3) GDPR;

(4)     for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) GDPR in so far as the right referred to in Article 89 (1) GDPR is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

(5)    for the establishment, exercise or defence of legal claims.

5.      Right to be informed

If you have exercised your right to have the controller correct, erase or restrict the processing, he is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed of such recipients by the controller.

6.      Right to data portability

You have the right to receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

(1)    the processing is based on consent pursuant to point (a) of Article 6 (1) or point (a) of Article 9 (2) or on a contract pursuant to point (b) of Article 6 (1); and

(2)    the processing is carried out by automated means.

In exercising your right to data portability pursuant to Article 20 (1) you shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible.

The exercise of the right referred to in Article 20 (1) shall be without prejudice to Article 17. That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.      Right to object

You have the right to object at any time, for reasons arising from your particular situation, to the processing of your personal data based on Article 6 (1) (e) or (f) GDPR; this also applies to profiling based on these provisions.

The controller no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of Information Society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

8.      Right to withdraw data protection declaration of consent

You have the right to withdraw your declaration of consent any time. The withdrawal of consent shall not affect the legality of the processing carried out on the basis of the consent until withdrawal.

9.      Automated decision in individual cases including profiling

You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision

(1)       is necessary to enter into or perform a contract between you and the controller;

(2)       is admissible under Union or Member State legislation to which the controller is subject and where such legislation contains appropriate measures to safeguard your rights, freedoms and legitimate interests or

(3)        is based on your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Article 9 (1) GDPR, unless Article 9 (2) (a) or (g) applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

In the cases referred to in (1) and (3), the controller shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain the intervention of a person by the controller, to state his own position and to challenge the decision.

10.  Right to complain to the supervisory authorities

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint to a supervisory authority, in particular in the Member State of your place of residence, employment or suspected infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.