Establish an overview of contractual obligations
Be aware of obligations resulting from different types of agreements linked to this project
Contractual obligations refer to the responsibilities any party has accepted by entering into an agreement. Listing obligations from all agreements and contracts allows effectively managing your own project related obligations and monitoring whether other parties are living up to their obligations.
Purpose and link to IQC
If a contract party does not perform according to the agreement or not at all, they are usually obliged to compensate the other party (European Commission: http://ec.europa.eu/justice/glossary/contractual-obligations_en.htm). Establishing an overview of contractual obligations helps you to clarify which are the responsibilities of the different stakeholders (including yours!) regarding your project. This serve two purposes: to help you fulfil your responsibilities and avoid conflicts from not doing so, and to control that the other parties comply with the agreement.
1. Identify all the obligations stated in the contracts and agreements
Check all the contracts and agreements signed for the project. Identify all the obligations that they contain. Summarize in the following table all the required obligations and the person and/or institution responsible to fulfil each one of them.
|Obligations||Deadline||Responsible||Under which contract/agreement?|
2. Regularly review and update the overview
Use the overview to consider obligations during the planning process and include deadlines in your implementation plan. Regularly update the document according to new contracts or contract amendments.